HOW DO YOU HANDLE MEETINGS?

Meetings will inevitably take up a lot of your time in the office. Use meetings as an opportunity to either learn something or make a contribution.

Meeting tips:

1. Define the objectives

When calling for a meeting make sure you define the objectives. Typical objectives are:

a) To provide information

b) To get people involved in a project

c) To encourage teamwork

d) To generate ideas

e) To identify problem areas

f) To make decisions

2. Agenda

Prepare the agenda and circulate it well in advance. List the action items to be each item so they come in prepared.

3. Participants

Call only relevant people. Be clear why each person is there and what he will contribute.

4. Contribution

Make sure everybody participants.

5. Relevance

Don’t get sidelined by issues that are not relevant to the original purpose.

6. Involvement

Don’t use meeting time to discuss issues that are not relevant to only one or two members. Take it offline.

7. Ground rules

No cell phones. No side conversations.

8. Minutes

Make sure the minutes are prepared and circulated with a follow up by person/deadline.

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